Partnering Congregation Registration (Due by June 1st)

Camp Yamhill Code of Conduct Camp Yamhill is a Christian, faith-based camp and is designed to be a safe place that focuses on what unites us rather than what divides us. All participants at Camp will make every effort to maintain a spirit of unity (as outlined in the Statement of Faith) and refrain from provoking individual, social, or political agendas. To support this mission, I agree to abide by the following Code of Conduct. Basic conduct I will: • Respect the schedule and be where I am supposed to be at the appropriate time. • Respectfully listen and participate in times of worship. • Do my best to participate in activities. • Encourage everyone no matter their skill set. • Fully engage in the Camp experience and encourage others to do the same. • Respect decisions and outcomes of events and focus on the benefit of the activity. While interacting with Camp Staff I will: • Respect the Yamhill Staff and follow the Camp rules. • Follow directions at all times. • Listen and act appropriately in emergency situations. While interacting with fellow campers I will: • Refrain from bullying or intimidation. • Refrain from profanity, coarse talk, suggestive speech and actions. • Refrain from physical confrontations with others and seek the staff’s help to settle issues. • Refrain from instigating or manipulating people to act inappropriately. • Refrain from gossip, shaming, or making fun of others. • Respect other people’s privacy. • Refrain from Inappropriate Displays of Affection (IDA). o Inappropriate Displays of Affection (IDA) is defined as physical contact or gestures that are inappropriate at Camp. IDA for unmarried individuals is not encouraged at Camp. Any IDA deemed excessive by the Director or Manager will be addressed discreetly. Facility use rules I will: • Respect the grounds, buildings, and environment and leave Camp better than I found it. • Participate in the cleaning of my cabin area and keep the overall Camp looking nice. I understand that • All interactions (including but not limited to cabin assignments, bathroom usage, and conversations) will be based upon one’s biological sex at birth. (Reasonable exceptions applied at Father/Child Camp). • Non-married couples are not permitted to stay in the same cabin. To keep Camp Yamhill a safe and Christ-centered place I will not bring the following items: • Alcohol. • Smoking or Vaping products of any kind. • Fireworks. • Weapons of any kind. • Pornographic material (pictorial or written). • Illegal, recreational or unprescribed drugs. (All prescribed drugs must be given to the Camp First Aid person during registration.)

Camp Yamhill Special Dietary Policy

Camp Yamhill is a not-for-profit Christian ministry. Our goal is to keep costs reasonable and family oriented. The ability to control food costs is based on economy of scale, the ability to serve one meal option to many people. As much as we want to be considerate of all dietary and allergy requests and enable everyone to come to camp, Camp Yamhill must express a limit of liability. Some requests are cost prohibitive and others are impossible due to the nature of our program and facilities. We hope that all concerned campers and parents will appreciate our attempts to serve nutritious meals and accommodate dietary restrictions and choices as we work within our parameters.

Allergies

Some of the more common allergies are allergies to peanuts and other tree nuts, gluten allergies and allergies to milk and dairy products. Some of these items are essential components of the meals served at Camp.It is not possible for us to prepare separate meals for every special dietary need. However, we are prepared to meet special needs in the following ways:

1. Camp Yamhill offers a variety of menu options that allow campers to choose which items they prefer. Not all campers choose to include every menu item with their meals. Many meals will meet a camper’s dietary restrictions by simply choosing to exclude a menu item which might be a problem for the affected camper.

 

2. Camp Yamhill does not use peanuts or tree nuts in any of the food items we serve. However there are variables outside of our control. For example, it is possible that another camper may bring snacks or other food items that contain peanuts or tree nuts. Camp Yamhill cannot guarantee a peanut free environment.

 

3. Wheat flour contains gluten. Many of the items served at Camp contain wheat flour or other sources of gluten. The simplest and safest way to avoid the gluten in these items is to substitute the items containing gluten. For some meals that have a main component containing gluten (buns in hot dogs or hamburgers, spaghetti pasta or pizza crust) the Camp is willing to purchase and provide a gluten free replacement if given at least one month advance notice of the need for special accommodations. It is also possible for the kitchen to purchase and provide a gluten free snack or dessert.As a result of wheat flour and other potential allergens being regularly used in the Camp kitchen, Camp Yamhill cannot guarantee that cross contamination will not occur.

 

4. Dairy allergies can be easily accommodated by avoiding dairy products. Camp provides rice milk and yogurt that is lactose free.

 

5. Another option for campers with special dietary needs is to supplement meals provided by Camp with food brought from home. The Camp's kitchen is regulated by state and county health codes the same way restaurants are regulated. As a result of these stringent health codes it is not possible for the camp to store, refrigerate or prepare ANY food from an outside source. We are also prevented from allowing our equipment to be used in the preparation of food from outside sources.Camp Yamhill does provide separate storage, refrigeration and microwaves for campers who wish to supplement meals. Please give the Camp adequate notice so that space can be made available for your needs.

 

Other Dietary Needs

Most meals have either a salad or fruit component and breakfast always includes oatmeal. Many of the other meals can become vegetarian by simply choosing to avoid the meat component or by the camper substituting a non meat item.Camp Yamhill is unable to accommodate vegan diets except within the guidelines stated in this dietary policy.

General Policy

Camp Yamhill will make menus for each camp available in advance so that campers will be able to determine if there are concerns that need to be addressed and if substitutions need to be made.

Camp Yamhill cannot guarantee a camper's dietary restrictions will be met. Our kitchen staff will make every reasonable effort, within the guidelines of our Special Dietary Policy, to help campers who have dietary restrictions. Ultimately, it is the camper’s responsibility to see that their dietary needs are met.

In regards to special dietary needs, it is our goal for everyone to have the opportunity to come to camp and enjoy their experience without feeling singled out, embarrassed or sick. It is the purpose of this policy to accomplish these goals with reasonable family oriented service and pricing. However, due to the high cost of providing for special dietary needs it is necessary to place a surcharge on meals where the Camp is providing substitutions. If a camper chooses a gluten free menu for the week (example, gluten free buns, spaghetti pasta, pizza and desserts) there will be an extra charge of $2.50.

Campers with special dietary needs must make plans in advance with the Kitchen Manager. Because of the remote location of the Camp and the uncertain availability of some special dietary items, campers must notify and discuss special dietary needs at least one month prior to date of arrival. With this advance notice and discussion Camp Yamhill is usually able to accommodate the camper's needs. If notification and discussion with the Kitchen Manager does not occur within this timeframe the Camp will not be able to accommodate the camper's needs. If you have questions about the Special Dietary Policy, would like to notify us about a camper’s needs or if you wish to receive a menu for a camp you will be attending you can contact the Kitchen Manager at chef@campyamhill.org . 

(Including Acknowledgment and Assumption of Risks, Agreements of Release and Indemnity, and Other Provisions)

In consideration of the services of YAMHILL ENCAMPMENT, INC, a Non-Profit Organization, organized and existing under the laws of the State of Oregon ( referred to in this document as “CAMP YAMHILL”), I , Participant and Parent of a minor participant, acknowledge and agree, for myself and on behalf of a minor participant for whom I sign, as follows:

Activities and Risks

I understand that the challenge course activities conducted by Camp Yamhill, the structures and premises on which they are conducted and related equipment, may expose participants to certain risks. The activities require moderate physical exertion, and include a variety of games and initiatives, high and low challenge course elements (a variety of structures over, through and on which participants may be asked to walk, swing or climb, with or without the assistance of staff or co-participants) and associated challenge course climbing activities. Certain of the challenge course elements may be as high as 50 feet off the ground and, while reasonable measures will be taken to prevent a fall or collision, accidents may occur.Among the hazards and risks of the activities and use of the premises and equipment are the following: falls; abrupt and possibly damaging contact with structures and other objects, and other persons; anxieties and fears associated with heights; close contact with other participants; the carelessness of participants, and misjudgments on the part of the staff of Camp Yamhill, the failure of structures and equipment; and the unpredictable forces of nature. Participants may experience an increased heart rate and other symptoms of anxiety and stress due to physical exertion, reliance on other participants, and a fear of height or of being unprotected or falling. Participants and staff may fail to follow proper procedures, instructions and the operating policies of Camp Yamhill. Injuries associated with participation in this program may include breaks, sprains, strains, bruises and other contusions and in extreme cases, emotional upset, anxiety and even death.I understand that there may be times during the training day in which participants will not be supervised by Camp Yamhill, and that Camp Yamhill has no responsibility for participant during those times, or for the general condition of the premises on which the activities are conducted, or for any activity on such premises other than the actual training activities.The description above of these risks is not complete and other unknown or unanticipated risks may result in property loss, injury or death. Engaging in these activities may require a degree of skill and knowledge different from other activities with which participants may be familiar. Participants have responsibilities for managing the risks to themselves others. The training activities are instructional in nature and participants are expected to expand and challenge their skills and judgment. Participant and Parent acknowledge that participation in this activity is purely voluntary, and with full knowledge of the inherent and other risks.

Acknowledgment and Assumption of Risks

Understanding the nature of the activities and their risks, and that other risks may be encountered which cannot be reasonably anticipated, I acknowledge and expressly assume all risks of the Camp Yamhill activities, whether or not described in this document, known or unknown and inherent or not. I take full responsibility for any injury or loss, including death, which I, or the minor for whom I sign, my suffer, arising in whole or part out of my, or the minor’s, enrollment or participation in the activities of Camp Yamhill.

Release and Indemnity

If I am an adult Participant or the Parent of a minor Participant, I hereby agree, for myself and on behalf of the minor participant for whom I sign below, TO RELEASE, INDEMNIFY (that is, defend, protect and pay claims , including costs and attorneys fees), AND HOLD HARMLESS Camp Yamhill, its owners, officers, agents, and employees, (“Released Parties”), with respect to any and all claims of injury, disability, death, or other loss or damage to person or property suffered by me, by any member of my family, rescuers, co-participants, or any other person, arising in whole or part from my participation in the training or any related activity, WHETHER ARISING FROM THE NEGLIGENCE OF A RELEASED PARTY OR OTHERWISE, and to the fullest extent permitted by law.

Additional Provisions

I, an adult Participant or Parent of a minor Participant, authorize Camp Yamhill to provide or obtain for me, or for the minor, such medical care as it considers necessary and appropriate, and I agree to pay all costs associated with such care and related transportation. Camp Yamhill and any third party medical care giver are authorized to exchange medical information concerning my, or the minor’s, medical condition. Any dispute between a Released Party and Parent or Participant will be governed by the substantive laws of the State of Oregon (not including laws which might apply the laws of another jurisdiction), and any mediation or suit shall take place only in that state, in Yamhill County. If the dispute cannot be resolved by mutual agreement, I agree to submit it to a mediator recognized by the Courts of that State and County. I will pay all costs and attorney's fees incurred by any Released Party in defending a claim or suit brought by me, or by or on behalf of the minor participant, if the claim or suit is withdrawn or to the extent a court or mediator determines that the Released Party is not responsible for the claimed injury or loss.This agreement is entered into voluntarily, and after careful consideration. Its terms cannot be supplemented or amended except in writing. I understand and agree that it is binding, to the fullest extent allowed by law, upon all persons signing below, their respective heirs, executors, administrators, wards, minor children (whether or not they are Participants) and other family members. If any part of this agreement is found by a Court or other appropriate authority to be invalid, the remainder of the agreement nevertheless shall be in full force and effect. * Participants must wear closed toed shoes on the challenge course.